How To Write Like a Journalist (And Why It Matters in Marketing)

This short piece of content provides specific information backed by a credible source and is written in a very straightforward style. Readers are also provided with a direct citation, allowing them to follow up on claims made within the tweet.

Now let’s look at an article by Microsoft on how remote work is becoming the norm. Here’s an excerpt:

“We’ve been on the cusp of the shift to hybrid work for more than a year, with false starts attributed to a pandemic that had other ideas. Now, we’re at a long-awaited inflection point: the lived experience of hybrid work. Already, hybrid work is up seven points year-over-year (to 38%), and 53% of people are likely to consider transitioning to hybrid in the year ahead.”

The writing style is markedly professional, cites its sources and presents a credible case for the hybrid work environment.

Both examples illustrate how journalistic writing can be adapted to different mediums and audiences, even when companies have something to sell. But learning how to write like a journalist is about more than just presentation.

Learning How To Write Like a Journalist: Top Skills and Qualities

Whether you’re looking to build a career as a news reporter or break into the content marketing space, journalism skills can provide the foundation you need to create compelling stories. Although writing for blog posts, press releases and other genres is notably different, the creative process behind these projects tends to overlap.

Here are some of the most important skills and qualities needed to write like a journalist:

Fact-Finding Expertise

Conducting in-depth research is essential to both journalism and content marketing, as it helps writers understand the nuances hidden in the weeds. Journalists should know how to search for relevant information and data, where to look for credible citations and how to differentiate between primary and secondary sources.

For example, rather than linking out to a Forbes’ article that covers a new study or survey, journalists will hunt down the original source. This helps prevent other writers’ perceptions and styles from polluting the articles journalists are creating, leading to more authentic and original content.

Of course, knowing what data is relevant to a particular story is key. It’s no good if readers are distracted by irrelevant information, as they’ll lose interest the instant you stray from the point you’re trying to make.

Over time, journalists develop a keen eye for storytelling that makes it easier to locate relevant information and perspectives. Without this reflex, content marketers can end up producing content that isn’t actually useful to the intended audience.

Tech Savviness

The internet may have introduced new complexities into journalistic writing, but it’s also helped make it easier to collect background information on a near-infinite number of topics. Today’s journalists understand how to leverage search engines, industry resources and content libraries to add substance to their blog posts. They also understand how to write in different mediums, whether they’re working in print or digital.

Search engine optimization (SEO) also plays an essential role in online content creation. Without the right keywords and headlines, even the most compelling articles will be virtually invisible. Of course, journalists don’t write for search algorithms: They write for human beings — the most SEO-optimized content in the world is pointless if people aren’t reading and understanding it.

Balancing SEO and compelling storytelling is one of the hardest writing skills to master, even for experienced professionals. But with practice and passion, writers can produce engaging content that is interesting, informative and easy to find.

Ethical Standards

We’ve been emphasizing the importance of journalism adhering to a strict set of ethical guidelines to guide reporting. While every organization has its own ethical guidelines, there are overarching rules that most writers follow. According to the Society of Professional Journalists, these standards include things like:

• Taking responsibility for the accuracy of your work.
• Verifying information prior to publication.
• Providing context to not misrepresent or oversimplify a story.
• Offering direct access to sources and citations.
• Avoiding plagiarism and the distortion of facts.

Although some of the SPJ’s rules aren’t as relevant to content marketing, it’s crucial to strive for clarity and consistency whenever possible. Relying on ambiguity to smooth over inconsistencies can do more harm than good, especially when companies are trying to position themselves as thought leaders in their respective industries.

Versatile Writing Skills

When working in a content marketing role, journalists create all kinds of promotional materials that serve different purposes. To ensure these assets deliver on customer needs and expectations, content marketers must be able to adjust their writing styles on a whim.

For example, white papers are often technical in nature, requiring a lot of fact-finding and expert interviews to create a truly effective asset. In contrast, blog posts tend to be more conversational, and generally don’t call for as much hard data or thought leadership. Landing pages are meant to sell a product or service and will sound much more promotional than either white papers or blogs. Social media is even more restrictive, with writers working within a set character limit.

A journalist’s ability to tailor their writing style to these mediums — and the audiences they appeal to — is essential to the success of any digital marketing resource.

In addition to the written word, many content marketing journalists craft promotional videos, radio scripts and other multi-media assets that call for a bit of stylistic flair. Journalists embrace these challenges, trusting in their writing skills and their ability to tackle complex topics under tight deadlines.

Time Management

Much like news reporters, journalists in the content marketing industry must contend with strict deadlines and production cycles. To stay one step ahead, content marketers must efficiently organize their time and creative energy. Equal weight should be given to research and content creation, especially when a blog post or press release directly supports the launch of a new product or service.

Journalists rarely work in a vacuum. The content they create often fits into a wider marketing plan that must be coordinated with other departments and stakeholders. If a new product is ready to go, but supporting information isn’t ready, customers may not see the value in that offering.

Content marketers with journalism experience help keep everything on schedule, even when surprises and complexities pop up along the way.

Leveling Up: Essential Tips for Writing Like a Journalist

Even with the above skills and characteristics, some writers still struggle to craft compelling stories that deliver tangible ROI. The issue is that both online and offline audiences have shifting preferences and wandering attention spans that can be difficult to capture.

Some content marketing journalists tackle this challenge by making their writing more approachable, while others prioritize the WIIFM (what’s in it for me?) perspective. While there’s no one-size-fits-all approach to content creation, there are a few best practices and writing tips that can help bridge the gap.

Here are a few tips that can help content markers incorporate the journalistic writing style into their work:

1. Never Clickbait Your Audience

Headlines serve a creative and practical function within online content, helping attract readers and summarize the blog posts they come across. While a catchy headline can pull customers to a company website, it’s important to deliver on readers’ expectations.

The practice of “clickbaiting,” a form of false advertising, seeks to game the system by using provocative headlines to generate buzz and readership. In many cases, these misleading headlines are used to get internet users from Google’s search results page to a specific end destination, often for the purpose of making a sale.

Over time, digital natives have become quite adept at spotting clickbait. Companies that rely on this deceptive marketing tactic will soon find diminishing returns, with audiences knowing a particular source is clickbait when they see it. A brand only gets one chance to establish their reputation as trustworthy, and such tactics can do irreparable damage to their public image, which is why honesty is always the best policy.

2. Avoid Burying the Lede

Another common shortcoming of online content is the tendency to bury the lede, forcing readers to dig through content looking for specific information. The “lede” of a news article or blog post is the reason why the audience is reading it in the first place: It’s the core aspect of the story that they expect to find with as little effort as possible.

Waiting too long to introduce the main topic or point can drive customers away. The more effort they have to exert searching for answers, the less likely they’ll be to continue browsing the website. Since the goal is to keep visitors engaged with the content, journalists strive for brevity and get straight to the point whenever possible.

3. Consider the Needs of Different Readers

Every piece of content should serve a specific purpose, speak to a particular audience and provide full context for the topic at hand. Of course, every audience demographic has different priorities and interests, so it’s important to tailor content accordingly.

For example, consumers might read through an article on smart technology to understand how it all works or estimate the cost of a new gadget. Business leaders could come to the same article looking to improve the efficiency of their operations or find answers about pressing security risks.

Understanding these goals, and allowing them to influence the final product, is essential to forming actionable content that can help attract the right type of customers. This typically involves a lot of market research, customer profiling and style development, which is where a journalist can come in handy.

4. Understand Standardized Writing Styles

Most journalists working as news reporters adhere to style guidelines outlined by The Associated Press Stylebook or The Chicago Manual of Style. These rules cover everything from punctuation usage to source attribution and help set a gold standard for journalistic writing.

While content marketers aren’t necessarily bound by these style guidelines, it’s important to understand how they can influence the writing process. For example, AP style does not call for the Oxford comma, eschews the capitalization of common nouns and requires all numbers between one through nine to be spelled out. While the average reader might not be able to pick out these nuances, other writers surely will.

Depending on the situation, content marketers may be asked to produce blog posts in AP style. Having a strong understanding of these rules can streamline the content creation process and simplify quality assurance. When every blog post follows the same writing style, organizations can introduce a level of consistency that will help them stand out from the competition.

Much like journalism itself, finding the right content writer can feel like being trapped in a maze with infinite solutions. But don’t be discouraged, the perfect fit for your company could be waiting just around the corner. Journalism that follows a strict code of ethics and quality standards might be vital for a free society, but it’s also just as crucial to content marketing.

Editor’s Note: Updated March 2023.